For FM providers, housing and multi-site estates
Every certificate,
every site, one place
CertBase brings statutory testing across your whole portfolio into one system. Engineers record it on site, the people responsible for each building can see it, and it connects to the job systems you already use.
Built for portfolios, not single jobs
Your whole estate, structured the way it really is
Model estates, buildings, blocks and units as a hierarchy, and see compliance at every level of it.
- Addresses validated against Ordnance Survey, with the property's UPRN recorded
- Your own property reference numbers carried onto certificates
- Bulk import of sites, and progress by site and by discipline
A client portal scoped to each person's sites
Give area managers and site contacts their own login that shows only the sites they are responsible for.
- Certificates, assets and scheduled visits for their sites
- One-click compliance pack download
- Every document view and download is logged
Works with the systems you already run
Connect CertBase to Simpro or Trade Desk, so jobs and sites flow in without re-keying and certificates go back against the job. ServiceM8 is coming soon.
- Jobs and properties matched rather than duplicated
- Third-party EICR PDFs uploaded and read automatically
- Deadlines imported in bulk from your existing records
Control, oversight and an audit trail
Owners, admins, managers and engineers each see and do what their role allows.
- A full activity history on every certificate
- A log of every certificate emailed out
- Due and overdue tracking, CSV exports and per-site summary emails
One system for every discipline
Stop collecting certificates from different contractors in different formats. Each discipline is captured to its standard and filed against the right property.
- PAT testingLive
- EICR trackingLive
- Gas safety (CP12)Live
- VentilationLive
- Fire alarm (BS 5839-6)Coming
Captured properly at the source
Engineers record results on a phone or tablet as they work, including in plant rooms and basements with no signal, and sign the certificate on completion. The data you see is what was recorded on site, not a retyped spreadsheet.
Your data, in the UK
UK hosted
Your records and documents are stored in the UK (London).
Encrypted
In transit over HTTPS and at rest by our database provider.
Separated by organisation
Row-level security in the database keeps each organisation's data to itself.
Your procurement questions
Bring your security and data-protection questions to the demo and we'll work through them.
Full details are in our privacy policy.
Pricing that fits your estate
Organisation plans are scoped to your sites, disciplines and team. Tell us about your portfolio and we'll show you CertBase working on it.
Request a demo